With our Rental Property Management Services, you can trust us to provide professional, reliable, and local expertise to optimize your rental property's performance. Contact us today to learn more about how we can assist you in managing your individual or portfolio of properties effectively.

As a local company, we have deep roots in the South Florida community and extensive knowledge of the area. We have established professional relationships with priority services and a keen understanding of the local landscape. Trust us to provide reliable solutions, ensuring your property is well-maintained, secure, and ready for your return. Enjoy the lifestyle you deserve, knowing that our dedicated team is here to handle the headaches and provide exceptional service.

Our Unique Property Management Services

Absentee Owners

Welcome to our specialized service for Absentee Owners and Full-Time Travelers. Whether you use your home or condo as a second home throughout the year or you're a full-time resident who frequently travels, we have you covered. Our local company and dedicated team of professionals offer comprehensive solutions to ensure your property is always in safe hands. Here's what we provide:

  • Routine Maintenance and Repairs: Say goodbye to the headaches of routine repairs and maintenance while you're away. We take care of all necessary tasks to keep your property in excellent condition.
  • Emergency Response: Unexpected emergencies can happen at any time. Rest assured, our team is prepared to handle any situation promptly and efficiently, providing you with peace of mind even when you're not there.
  • Drive-By Visits and Interior Inspections: Our team conducts routine drive-by visits and regular interior inspections to detect any potential issues, such as water intrusion, humidity problems, or HVAC and electrical issues. We ensure your property remains in top shape.
  • Automobile Services: If you have a vehicle, we offer proactive maintenance services, including routine test drives, oil changes, tire inspections, and protection from the elements. Your vehicle will be ready for your next adventure.
  • Tailored Solutions: We understand that each property and owner have unique needs. That's why we provide personalized solutions tailored to your specific requirements, giving you the peace of mind you deserve.

40/50 Year Building Inspections

Trust Gillen Property Management to handle the complexities of 40/50 year recertification in South Florida. With our knowledge, attention to detail, and commitment to client satisfaction, we streamline the process, giving you peace of mind and confidence in the safety and compliance of your building. Contact us today to learn more and start planning for a successful recertification process.

Let us be your trusted partner in navigating the complex process of 40/50 year recertification in South Florida. Our experience and expertise in this field can save you time, resources, and money through proper and strategic planning. Here's how we can assist you:

  • Extensive Knowledge: We understand the requirements and regulations surrounding the 40/50 year recertification process in South Florida. Our team is well-versed in the intricacies of these inspections and certifications, ensuring that we can guide you through the entire process with ease.
  • Thorough Structural and Electrical Safety Inspections: We work with licensed professional engineers who conduct comprehensive structural and electrical safety inspections. These inspections identify any potential safety or structural vulnerabilities that may pose a threat to the building's occupants. Our engineers provide detailed reports, documenting any failures that need to be addressed promptly.
  • Strategic Planning: With our expertise, we help you develop a strategic plan to address any identified issues efficiently and cost-effectively. By taking a proactive approach, we ensure that you are prepared well in advance of the recertification deadlines, saving you from last-minute rush and potential penalties.
  • Timely Corrections: We assist building owners, property managers, or representatives in promptly correcting any identified issues to ensure compliance with the recertification requirements. Our team works closely with trusted contractors and vendors to ensure that the necessary repairs or improvements are executed efficiently and to the highest standards.
  • Long-Term Compliance: We help you develop a long-term maintenance and compliance plan to ensure that your building remains in excellent condition beyond the recertification process. By prioritizing regular inspections and necessary maintenance, we can help you avoid future issues and prolong the lifespan of your property.

Ensuring Structural Integrity for Condominium-Type Buildings

Gillen Property Management understands the significance of the recent legislation passed in Florida regarding milestone inspections and structural integrity reserve studies. Here's what you need to know:

Milestone Inspections:

  • Required for applicable buildings 3 stories or higher and over 30 years old (25 years for properties near the coastline).
  • Must be completed by December 31, 2024, and repeated every 10 years.
  • Conducted by licensed architects or engineers in two phases to address any structural deterioration.

Structural Integrity Reserve Studies (SIRS):

  • Required for buildings 3 stories or higher.
  • Visual inspection (milestone inspection) performed by licensed architects or engineers.
  • Must be completed by December 31, 2024, and repeated every 10 years.
  • Identifies common areas, estimated remaining useful life, estimated replacement cost, and recommended annual reserve funding.

Key Provisions:

  • Recommended funding from SIRS must be included in the association's annual budget, effective December 31, 2024.
  • Reserve components include roof, load-bearing walls, floor, foundation, fireproofing, plumbing, electrical systems, and more.
  • Trust Gillen Property Management to oversee this process for your community, even if we are not your current property manager. Our experience and expertise will supplement your existing management team, ensuring compliance with the new legislation. Start planning for implementation and assessing the financial impact by contacting us today.

Financial Management

By relying on our financial management services, you can rest assured knowing that your financial operations are handled by professionals who prioritize accuracy, efficiency, and financial stability. Let us take care of your financial management needs so that you can focus on other aspects of your business or community.

When it comes to financial management, entrusting a professional company like ours is crucial. We offer a comprehensive range of services to ensure your financial operations run smoothly. Here's why our expertise matters:

  • Hourly Bookkeeping Services: Our meticulous bookkeeping ensures accurate financial records, maintaining transparency and providing a solid foundation for decision-making.
  • Monthly Payroll and Vendor Payments: We handle the complexities of payroll management, ensuring timely and accurate payments to your employees. Additionally, we oversee vendor payments, ensuring all invoices are processed efficiently.
  • Accounts Receivables: Our dedicated team manages accounts receivables, diligently tracking and collecting maintenance fees and assessments, allowing you to maintain a healthy cash flow.
  • Collections of Maintenance Fees and Assessments: We understand the importance of timely collections. Our proactive approach ensures effective collections, reducing delinquencies and ensuring the financial stability of your community.
  • Annual Budget Preparation: Our expertise extends to annual budget preparation. We meticulously analyze financial data, consider expenses, and forecast future needs, creating a comprehensive budget that aligns with your goals and objectives.

Annual Cost Performance Review

By implementing our optional CPR process, homeowners associations (HOAs) and property owners gain proactive vendor management capabilities, protecting their interests and optimizing relationships for present needs. Rest assured, all CPR recommendations will be presented to the Board well in advance of the Annual Budget Preparation to ensure informed decision-making.

We understand the importance of reviewing vendor agreements annually to ensure your organization's success. Through our Annual Cost Performance Review (CPR), we provide the following benefits:

  • Continuous Top Service: Our CPR process ensures that you consistently receive top-quality service from your vendors, promoting satisfaction and efficiency.
  • Timely Contract Renewals/Terminations: We proactively manage contract renewals and terminations, ensuring they align with your organization's needs and goals.
  • Favorable Pricing/Terms: By leveraging our expertise, we negotiate favorable pricing and terms with vendors, optimizing cost savings and maximizing value.
  • SLA Monitoring and Legal Compliance: We closely monitor service level agreements (SLAs) to ensure vendors meet their obligations. Additionally, we help you navigate legal compliance requirements associated with vendor agreements.
  • Budgeting and Financial Planning: Our CPR aids in effective budgeting and financial planning by providing insights into vendor costs, enabling you to make informed decisions.
  • Vendor Relationship Management: We empower you to manage vendor relationships effectively, fostering open communication, resolving issues promptly, and optimizing collaboration.

Proactive Emergency Response Kit

With our tailored PERK and a range of on-site and remote emergency response capabilities, we are committed to ensuring the safety, security, and well-being of your property and its residents. Trust us to deliver customized solutions that meet your specific needs, while keeping your budget in mind.

We understand that each property has unique needs and budgets when it comes to emergency preparedness. That's why we offer a customized approach with our Proactive Emergency Response Kit (PERK), tailored to match your property's specific requirements. Here's how our comprehensive emergency response services can benefit you:

  • Tailored PERK: We work closely with you to develop a PERK that aligns with your property's needs and budget. This ensures that the emergency protocols and guidelines provided are practical, effective, and tailored to the unique characteristics of your property.
  • On-site Emergency Response: In the event of an emergency, our dedicated team will promptly show up at your location, equipped with the knowledge and resources to handle the situation. We take immediate action to mitigate risks, safeguard residents, and protect your property.
  • Remote Emergency Response: If the situation allows for remote assistance, we leverage technology and communication tools to orchestrate the appropriate dispatching of vendors or support resources. This ensures a swift and coordinated response, even from a distance.
  • Comprehensive Emergency Protocols: Our PERK encompasses a wide range of emergency scenarios, such as floods, storms, lock-outs, parking issues, and more. We work with you to identify the most relevant risks and tailor the protocols accordingly, ensuring that all potential emergencies are addressed.
  • Budget-Friendly Solutions: We understand the importance of cost-effective solutions. Our team will work within your budget to create an emergency response plan that maximizes the value of your investment. We aim to provide reliable and efficient services while optimizing your emergency preparedness efforts.

Hurricane Preparedness

We understand the importance of hurricane preparedness and the need for swift and efficient response during challenging times. Trust us to safeguard your property and provide the expertise and support you need to navigate hurricane season with confidence.

We specialize in helping HOA's and individuals ensure their properties are well-prepared for hurricane season. With our comprehensive services, you can have peace of mind knowing that your property is protected. Here's what we offer:

  • Pre and Post-Storm Property Inspections: Our expert team conducts thorough inspections before and after storms to identify potential vulnerabilities and assess any damage.
  • Personalized Preparedness Plans: We create personalized hurricane preparedness plans tailored to your property's specific needs, ensuring you have a clear and effective strategy in place.
  • Coordination with Trusted Vendors: We have established relationships with trusted vendors, enabling us to quickly and efficiently coordinate storm-related services such as debris removal, repairs, and emergency response.
  • Swift Response to Storm-Related Issues: In the event of a storm, our team is prepared to respond promptly to any issues that arise, mitigating further damage and ensuring a swift recovery process.
  • Proactive Approach to Safeguarding Your Property: Our proactive approach includes implementing preventive measures, such as securing outdoor furniture and equipment, reinforcing windows and doors, and trimming trees, to minimize potential damage.